Processing of (personal) data by the operator of the recruitment website
General
This recruitment website is operated by Personio SE & Co. KG, a company based in Germany that offers human resources management and applicant management software (
https://www.personio.de/impressum/). The data submitted as part of your application is transmitted using TLS encryption and stored in a database. The company conducting this online application process is solely responsible for this data within the meaning of Art. 24 GDPR. If the application is rejected, the data will be automatically anonymised by the company after a retention period of 90 days. Personio is merely the operator of the software and this recruitment page and, in this context, a processor within the meaning of Art. 28 GDPR. The basis for processing by Personio is a contract for order processing between the responsible body and Personio. In addition, Personio SE & Co. KG processes further data, some of which may also be personal data, for the purpose of providing its services, in particular for the operation of this recruitment site. This is discussed in more detail below.
Responsible body
The responsible body within the meaning of data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Tel.: +49 (89) 1250 1005
Entry in the commercial register
Registration number: HRA 115934
Register court: Munich Local Court
Data protection officer:
datenschutz@personio.deAccess logs (‘server logs’)
Every time you access this recruitment website, general log data, known as server logs, is automatically collected. This data is usually pseudonymous and therefore does not allow any conclusions to be drawn about a natural person. Without this data, it would not be technically possible in some cases to deliver and display the contents of the software. In addition, the processing of this data is absolutely necessary for security reasons, in particular for access, input, transfer and storage control. Furthermore, the anonymous information can be used for statistical purposes and to optimise the offer and technology. In addition, the log files can be subsequently checked and evaluated if there is suspicion of illegal use of the software. The legal basis for this can be found in Section 25 (2) sentence 2 TDDDG. Data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the time stamp of access to the software are generally recorded. The scope of this logging does not exceed the usual scope of any other website on the Internet. These access logs are stored for up to 7 days. There is no right of objection.
Error logs
So-called error logs are created for the purpose of identifying and rectifying errors. This is absolutely necessary in order to be able to react as quickly as possible to possible problems with the display and implementation of content (legitimate interest). This data is usually pseudonymous and therefore does not allow any conclusions to be drawn about a natural person. The legal basis for this can be found in Section 25 (2) sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the timestamp when the corresponding error message/specification occurred are recorded. These error logs are stored for up to 7 days. There is no right of objection.
Use of cookies
This recruitment website uses cookies in some cases. These are small text files that are stored on the device you use to access this recruitment website. Cookies are generally used to ensure security when visiting a website (‘absolutely necessary’), to implement certain functionalities such as standard language settings (‘functional’), to improve the user experience or performance on the website (“performance”) or to display target group-based advertising (‘marketing’). This recruitment website only uses strictly necessary, functional and performance cookies, in particular to implement certain default settings such as language, to identify the application channel or to analyse the performance of a job advertisement through which a user has accessed this recruitment website. The use of cookies is essential for the provision of our services and thus for the fulfilment of the contract (Art. 6 (1) b) GDPR). Storage period: Up to 1 month or until the end of the browser session Right to object: You can use your browser settings to decide for yourself whether you want to allow cookies or object to the use of cookies. Please note that deactivating cookies may result in limited or completely disabled functionality of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG, as the responsible body, processes personal data, you, as the data subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR), right to data portability (Art. 20 GDPR), right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent under Art. 7 III GDPR. To assert your rights as a data subject in relation to the data processed for the operation of this recruitment site, please contact the data protection officer at Personio SE & Co. KG (see section B.). Furthermore, pursuant to Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data violates the GDPR.
Final provisions
Personio reserves the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to implement changes to the services described in the privacy policy, e.g. when introducing new services. The new privacy policy will then apply when you visit this recruitment page again or submit a new application.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.